Outlook: Create and Enable Multiple Calendars
Do you have so much going on that you need two – or more – calendars to keep track of everything? There is an easy way to create a second – or third – calendar in Outlook.
In Outlook 2003 or 2007, go to the File menu and point to New. Click on Folder. In the Create New Folder dialog, type a name for the calendar. Under Folder Contains, choose Calendar Items from the drop down menu. Under Select Where to Place the Folder, choose Calendar.
In Outlook 2010, go to Calendar in the navigation pane. Go to the Folder tab and click on New Calendar in the New group. In the Create New Folder dialog, type a name for the calendar. Under Folder Contains, choose Calendar Items from the drop down menu. Under Select Where to Place the Folder, choose Calendar.
Now when you go to your calendar, look at the pane on the left. Under My Calendars, you will now see your regular old calendar, and your new, custom calendar. Check the box by one, the other or both. Yep, you can look at them side-by-side.
If you have multiple calendars in Outlook and accept a Meeting Request, it will automatically show on your default calendar. You can, however, click on the appointment in your default calendar and drag it to another calendar, if you would rather it show up there.
You can also enable all of your calendars. In Outlook 2003 or 2007, go to the Tools menu and select Options. Click on Calendar Options and under Advanced Options click the box next to Enable Alternate Calendar.
In Outlook 2010, go to the File tab and click on Options. Click on Calendar in the left pane. In the Calendar Options section, select the Enable an Alternate Calendar check box.
Once this is enabled, any invites you accept will appear in both calendars.
See you online!
Tricia Goss,
Editor
tricia@officeusers.org
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